Finance Assistant (Accounts Payable)(G6), Austria-Vienna

• Organization: IAEA - International Atomic Energy Agency
• Country: Austria
• City: Vienna
• Office: IAEA Vienna
• Follow @UNjobs Follow @UNjobs_Vienna

International Atomic Energy Agency | Wagramer Strasse 5 | 1400 Vienna

Closing date: Sunday, 2 October 2016

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Type and Duration of Appointment
Fixed-term, 3 years (subject to a probationary period of 1 year)
Organizational Setting
The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purposeâ€. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States.
The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate.
The Accounts Payable Section is responsible for processing payments to suppliers and other contractors, payments of salaries and other benefits and entitlements to staff and other payments in respect of financial obligations of the Agency.
Main Purpose
As a member of the team led by a Unit Head, the Finance Assistant reviews, oversees and approves financial transactions such as payments to suppliers and other contractors, payments of salaries and other benefits and entitlements to staff and payments for all travel and meetings related expenses.
Functions / Key Results Expected

• Review payments to suppliers and other contractors, payments of salaries and other benefits and entitlements to staff, payments for all travel and meetings related expenses and other miscellaneous payments and approve payments within delegated monetary limits to ensure compliance with established rules and procedures.
• Verify and process complex financial transactions such as advances, prepayments and other payments in accordance with the terms of agreements and contracts.
• Perform periodic monitoring and oversee financial transactions in the Accounts Payable module by reviewing exceptions and variance reports and take the necessary actions to resolve any exceptions/discrepancies.
• Perform periodic reconciliation of accounts payable/receivable accounts and take the necessary follow-up actions to clear outstanding items by preparing the necessary adjusting vouchers.
• Assist with the gathering, compilation and analysis of financial data needed to perform the assigned activities relating to the financial year-end closure.
• Identify and recommend system and process improvements. Participate in the design, testing and implementation of new or revised changes or Accounts Payable systems upgrades.

Competencies and Expertise
Core Competencies
Name
Definition
Planning and Organizing
Plans and organizes his/her own work in support of achieving the team or Section's priorities. Takes into account potential changes and proposes contingency plans.
Communication
Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Achieving Results
Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division's programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Teamwork
Actively contributes to achieving team results. Supports team decisions.
Functional Competencies
Name
Definition
Client orientation
Helps clients to analyse their needs. Seeks to understand service needs from the client's perspective and ensure that the client's standards are met.
Commitment to continuous process improvement
Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.
Judgement/decision making
Consults with supervisor/manager and takes decisions in full compliance with the Agency's regulations and rules. Makes decisions reflecting best practice and professional theories and standards.
Required Expertise
Function
Name
Expertise Description
Administrative Support
Administrative Support|MS Office (Word, Excel, Outlook, PowerPoint)
Proficiency in MS Office and the ability to use databases.
Asset Expertise
Function
Name
Expertise Description
Finance
Finance|Enterprise Resource Planning (ERP) system
Hands on experience with the use of ERP systems (e.g. Oracle or similar).
Finance
Finance|Finance Principles and Practices
Thorough knowledge of the Agency's relevant financial rules, regulations and procedures.
Finance
Finance|Financial Analysis
Knowledge and/or experience in extracting, interpreting and analysing financial data.
Finance
Finance|Financial Transactions
Sound mathematical and numerical skills, and the ability to pay attention to detail and maintain a high level of accuracy in preparing and posting financial transactions in financial systems.
Finance
Finance|International Public Sector Accounting Standards
Knowledge of International Public Sector Accounting Standard (IPSAS).
Qualifications, Experience and Language skills

• Completed secondary education.Higher education in accounting, finance or directly related fields an advantage.
• Certificate/Coursework/Training in accounting, finance or directly related fields desirable.
• A minimum of six years of relevant experience in finance, accounting or directly related fields, some of which in an international organization.
• Excellent command of written and spoken English. Knowledge of other IAEA languages (Arabic, Chinese, French, Spanish or Russian) an asset.
• English typing test (Level 2) and English Language Test (Level 2) to IAEA standard.

Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 50052 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance
Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.