Procurement and Supply Chain Intern, New York

• Organization: UNOPS - United Nations Office for Project Services
• Country: United States
• City: New York
• Office: UNOPS New York
• Follow @UNjobs

UNOPS North America Regional Office The Chrysler Building 405 Lexington Avenue, 5th Floor New York Tel: +1 212 457-4000

Closing date: Sunday, 16 October 2016

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Vacancy code VA/2016/PSC/11051
Position title Procurement and Supply Chain Intern
Department/office Peace and Security Centre
Duty station New York, United States of America
Contract type Intern
Contract level Intern
Duration 6 months with possibility of extension subject to performance and availability of funds
Application period 10-Oct-2016 to 17-Oct-2016
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Background Information - UNOPS
UNOPS supports the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world's most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners' expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.
Background Information - PSC
Peace and Security Centre
The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.
It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.
Functional Responsibilities
Under the limited guidance and supervision of Procurement Team Leader, Peace and Security Centre, the Procurement and Supply Chain Intern shall provide administrative and logistics support to improve of the Procurement Team Peace and Security Centre.
The Procurement and Supply Chain Intern reports to the Procurement Team leader, works in close collaboration with other team member and personnel of Peace and Security Centre, and responsible for all assigned tasks as follows

• Provide support to procurement processes.
• Deliver clerical and technical support for processing invoices of firms contracted by the office to supply goods or services.
• Assist in the preparation of reports and monitoring of administrative expenditures.
• Assist Procurement Analysts/Specialists, vendors and UNOPS Headquarters to solve problems related to payments.
• Prepare correspondences related to procurement matters.
• Maintenance of working files on procurement activity.
• Support in the preparation of correspondence, reports, charts, graphs, tables, etc., using standard software packages.
• Perform qualitative analysis and/or quantitative analyses of data, using computer software as applicable.
• Assist with various other administrative assignments as they arise, such as network folder management etc.
• Assist with special projects on an as needed basis.

Education/Experience/Language requirements

• Applicants should be enrolled in a university degree program such as Bachelor, Masters or Ph.D (or equivalent), or have graduated from such studies within three years prior to the application date of the internship.
• Area of study should be preferably one of the following: supply-chain management, engineering and logistics, or relevant fields.
• Fluency in oral and written English required. Knowledge of another UN official language an asset.
• Knowledge of IT network system is an advantage.
• Strong interpersonal skills, communication and teamwork skills.
• Flexibility and adaptability to work in a flexible, fast paced, mission driven environment.
• Keen attention to detail and able to work with accuracy under pressure and with minimum supervision.
• Strong planning and organization skills, have a pro-active work style and excellent follow-up skills.
• Ability to interact professionally with supervisor and co-workers of all levels.

Competencies

• Teamwork –Works collaboratively with colleagues to achieve organisational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning & Organization –Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
• Commitment to Continuous learning - Keeps abreast of new developments in own occupation/profession; Actively seeks to develop oneself professionally and personally; Contributes to the learning of colleagues and subordinates; Shows willingness to learn from others; Seeks feedback to learn and improve.

Contract type, level and duration

• Contract type: Intern
• Contract level: Intern
• Contract duration: 6 months with possibility of extension subject to performance and availability of funds.

For more details about Internships, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx
Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Interns applying for any UNOPS position of Individual Contractor Agreement in future shall be treated as internal candidates and the recruitment policies and procedures as stated in OD 18 and/or OD 21 and their related AIs will apply accordingly.
• This position is open to US Permanent Residents, US citizens or holders of a valid US visa at the time of their application
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.