ICT Project Assistant, New York

• Organization: UNOPS - United Nations Office for Project Services
• Country: United States
• City: New York
• Office: UNOPS New York
• Grade: G-5
• Follow @UNjobs

UNOPS North America Regional Office The Chrysler Building 405 Lexington Avenue, 5th Floor New York Tel: +1 212 457-4000

Closing date: Tuesday, 30 August 2016

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Vacancy code: VA/2016/B5004/10819
Position title: ICT Project Assistant
Level; ICS-5
Department/office; ECR, DGC, Development Group Cluster
Duty station; New York, United States of America
Contract type; Fixed Term
Contract level: G5
Duration: One year
Application period: 25-Aug-2016 to 31-Aug-2016
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Background Information - UNOPS
UNOPS supports the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world's most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners' expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.
Background Information - Job-specific
The United Nations Department of Field Support, Information and Communications Technology Division (UN DFS-ICTD) is responsible for the delivery of architectural decisions in alignment with the ICT strategy of DFS.
UNOPS has been requested to assist in the implementation of this activity.
Functional Responsibilities
Under the overall supervision of the UNOPS DFS Global Programme Director, the incumbent will be responsible for the performance of the following functions

• Provide general office assistance, set up and maintain files/records, organize meetings, physical space planning, identification of office technology needs, maintenance of equipment inventory, etc.;
• Perform other related administrative duties, as required, e.g. human resources, operational training and travel administrative assistance, attendance and leave recording, recording of expenditures and facilitation of financial recovery;
• Compiling, summarizing and presenting basic information/data on specific projects and related issues;
• Assisting with the submission and review of project documents, budgets, ensuring necessary approval and entry in computerized systems;
• Liaise with project management groups in other locations as required.
• Assisting with monitoring status of project proposals and receipt of relevant documentation for review and approval;
• Performs other related duties as required.

Competencies

• Professionalism: Excellent interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Ability to perform with minimal supervision, and work under pressure of frequent and tight deadlines often in difficult and demanding conditions. Demonstrated ability to work towards the achievement of defined deliverables.
• Communications: Excellent communication (spoken and written) skills, including the ability to convey complex technical concepts both orally and in writing, in a clear, concise manner.
• Planning & Organizing: Ability to organize, plan and implement work assignments, manage competing demands and work under pressure of frequent and tight deadlines.
• Teamwork: Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.

Education/Experience/Language requirements
Education

• The minimum education requirement for this position is a High School Diploma or equivalent. A higher education is desired and may substitute some of the required years of experience.

Experience

• A minimum of 5 years of progressively responsible administrative experience in the field of ICT, administrative services or other related fields.
• Knowledge of the Department of Field Support is highly is desirable.
• Proficient knowledge of MS Office is required.

Language Requirements

• Fluency in English is required.
• Knowledge of a second UN language is highly desirable.

Contract type, level and duration
Contract type: Fixed Term Appointment
Contract level: G5
Contract duration: One year (renewable subject to funds availability and satisfactory performance)
For more details about United Nations staff contracts, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.