Grants Administration Job Trainee, Rome, Italy

• Organization: Bioversity International
• Country: Italy
• City: Rome
• Office: Bioversity International HQ Rome
• Follow @UNjobs

Closing date: Friday, 24 March 2017

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Title: Grants Administration Job Trainee (Temporary Assignment, 11 months) HQ
Description
This is a job traineeship and the monthly salary is Euro 1,019.08. The contract will be for a period of eleven months. Bioversity International is a global research-for-development organization. Our vision is that agricultural biodiversity nourishes people and sustains the planet. We deliver scientific evidence, management practices and policy options to use and safeguard agricultural biodiversity to attain sustainable global food and nutrition security. We work with partners in low-income countries in different regions where agricultural biodiversity can contribute to improved nutrition, resilience, productivity and climate change adaptation. Bioversity International is a CGIAR Research Centre. For further information on Bioversity International, consult our Web page at: www.bioversityinternational.org
Position Description
Job Description
Based in Maccarese, Rome, under the supervision of the Grants Administration Manager, the Job Trainee will assist in the overall management of the portfolio of institutional research grants and sub-grants to research partners. The incumbent will specifically perform the following tasks: - Support the preparation of grants-related documents (donor reports, no-cost extensions, grant agreements and agreement revisions); - Support the preparation and review of sub-granting documentation (Letters of Agreement, no-cost extensions, etc.); - Support the day-to-day administration of ongoing grants; - Assist with the coordination of signatures of donor contracts, contract amendments and sub-granting agreements; - Assist with tracking and monitoring of grants-related key events and documents on the Grants Database; - File grants-related documentation; - Support the design and implementation of improved filing systems; - Support the development of new templates for grants and sub-grants administration.
Minimum Qualification & Experience
Essential qualifications & competencies
First-level university degree in a relevant field (political science, international relations, development studies, economics and administration); Previous experience interning or working in an office; Working knowledge of relevant software packages (Excel, Word, databases); Working knowledge of the English language, both written and spoken; Desirable qualifications and competencies Second-level university degree in a relevant field; Courses in project management, administration, fundraising, grant-writing; Work experience in an international environment (NGOs, international organizations); Knowledge of Spanish or French.
Skills & abilities
Good interpersonal, communications and teamwork skills; courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds; Good skills in personal organization and priority setting; Good client orientation and service approach; Good time management skills and attention to details.
Personal Qualities
Terms & Conditions
This is a job traineeship and the monthly salary is Euro 1,019.08. The contract will be for a period of eleven months.
Applications
Please apply online through Bioversity International Job Opportunities web page (http://www.bioversityinternational.org/jobs/) by clicking the 'Apply' button, completing the online application and attaching the required information, no later than 24 March 2017. Please note that in the application you are required to provide the contact details (address, telephone number and e-mail address) of at least three referees, which Bioversity International will contact for short listed applicants.