Closing date: Friday, 13 November 2015
Posting Title: Procurement OfficerJob Code Title: PROCUREMENT OFFICER
Department/Office: FIELD MISSIONS ADMINISTERED BY DPKO
Duty Station: ENTEBBE
Posting Period: 30 October 2015 - 13 November 2015
Job Opening Number: 50261
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This 'Recruit from Roster' job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
Organizational Setting and Reporting
The Position is located in the Regional Procurement Office (RPO), Field Procurement Service (FPS), Procurement Division (PD), Office of Central Support Service (OCSS), Department of Management (DM). The incumbent will report to Chief, Regional Procurement Office. The post is based in RPO located in Entebbe, Uganda.
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- Serves as a senior procurement and contracting expert in the Regional Procurement Office (RPO) with responsibility for the world-wide procurement of a wide variety of supplies and services associated with highly complex (technically and legally) contracts and procurement activities.
- Provides technical advice on procurement activities to officials of substantive units during all phases of the procurement cycle.
- Review and analyze the existing procurement procedures at the Regional Procurement Office and identify areas of risk to the finances and reputation of the Organization with emphasis on governance, ethics and integrity; make recommendations for corrective action and implement new measures to strengthen internal controls in procurement by the Regional Procurement Office, having particular regard to the areas of governance, ethics and integrity. Identify potential areas of vulnerability and risk to compliance; propose and implement strategies for the resolution of problem areas identified; and provide general guidance for the avoidance or handling of similar situations in the future.
- Respond to alleged violations of the United Nations Financial Regulations and Rules, procurement policies and practices, Administrative Instructions and applicable Standards of Conduct by evaluating the data pertinent to the alleged violations and recommending the initiation of investigative procedures or other appropriate corrective action.
- Monitor compliance by the Regional Procurement Office with the Resolutions of the General Assembly.
- Develops new tactical approaches to contracts, as well as new methods for their application, based on market research.
- Prepares a variety of procurement-related documents, correspondences and reports, analyzes the existing practices and procedures and contributes to development of institutional procurement policies and procedures; develops standards and criteria for the evaluation of goods, services, supplier capacity, etc.
- Maintains under constant examination production patterns in exporting countries; evaluates the productive capacities and performance of manufacturers to identify supply sources.
- Establishes approaches for negotiations and conducts or coordinates all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.
- May carry out consultancy missions to the field.
- Provides direction and guidance to more junior staff.
- Perform other duties as and when required.Work implies frequent interaction with the following:Specialists at duty station, as well as other duty stations.
- Colleagues and senior staff throughout the UN, both inside and outside the duty station.
- Government officials and counterparts in other UN organizations, businesses or industries.
- Executives and representatives of engineering, marketing, sales and technical firms both domestic and international.
- Cost effectively delivers assigned procurement programs.
- Develops and adjusts procurement strategies and approaches to address especially difficult procurement matters that may lack precedent.
- Prepares concise reports, assessments and rationales that facilitate decision-making on policy and other issues.
- Forms strong partnerships with stakeholders in the procurement process;
- resolves conflicting situations and influence parties to accept compromise solutions to achieve objectives.
PROFESSIONALISM
- Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for highly complex and technologically advanced goods and services.
- Knowledge of contract law and expertise in handling complex procurement and contract issues.
- Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing.
- Ability to shape and influence agreements with requisitioning units and vendors.
- Ability to apply technical expertise to resolve a range of complex and/or sensitive issues/problems.
- Ability to develop procurement policies, procedures and new programmes.
- Shows pride in work and in achievements;
- demonstrates professional competence and mastery of subject matter;
- is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns;
- shows persistence when faced with difficult problems or challenges;
- remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Develops clear goals that are consistent with agreed strategies;
- identifies priority activities and assignments;
- adjusts priorities as required;
- allocates appropriate amount of time and resources for completing work;
- foresees risks and allows for contingencies when planning;
- monitors and adjusts plans and actions as necessary;
- uses time efficiently.
- Takes ownership of all responsibilities and honours commitments;
- delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
- operates in compliance with organizational regulations and rules;
- supports subordinates, provides oversight and takes responsibility for delegated assignments;
- takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view;
- establishes and maintains productive partnerships with clients by gaining their trust and respect;
- identifies clients' needs and matches them to appropriate solutions;
- monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems;
- keeps clients informed of progress or setbacks in projects;
- meets timeline for delivery of products or services to client.
- Serves as a role model that other people want to follow.
- Empowers others to translate vision into results.
- Is proactive in developing strategies to accomplish objectives.
- Establishes and maintains relationships with a broad range of people to understand needs and gain support.
- Anticipates and resolves conflicts by pursuing mutually agreeable solutions.
- Drives for change and improvement; does not accept the status quo.
- Shows the courage to take unpopular stands.
- Advanced university degree (Master's degree or equivalent) in business administration, public administration, commerce, supply chain, law or a related field.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A minimum of seven years of progressively responsible experience in procurement, contract management or administration in the public or private sector, of which at least five years should be directly related to first-hand procurement preferably at the international level, is required
- English and French are the working languages of the United Nations Secretariat.
- For the post advertised, fluency in English (oral and written) is required.
- Knowledge of French is desirable.
- Knowledge of other UN official languages is an advantage
- Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of inspira account-holder homepage.Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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