Save the Children
Date Posted: Apr 17, 2016
Application Deadline: Apr 28, 2016
Position Description:
EDUCATION SPECIALIST
Child Safeguarding:
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
ROLE PURPOSE:
Save the Children is expanding its activities in the education sector, particularly in early childhood development and basic (primary) education. The Education Specialist will provide strategic and technical leadership in this process. She/he will assume the overall responsibility for the growth and development of the education portfolio, including training for staff implementing in the field and operations research to test new approaches or the application of approaches in Tanzania. S/He must bring an innovative leadership profile with a proven track record in education and a sound technical background in programme design and delivery. The postholder should also have a solid understanding of the public education sector in Tanzania and some of the current challenges to delivery of quality basic education. The position is a core actor in mobilising new resources for our education portfolio.
SCOPE OF ROLE:
Reports to: Director of Programme Development and Quality
Dimensions: Save the Children has been operational in Tanzania (starting in Zanzibar) since 1986. It is currently starting a new strategic plan period (2016-2018), with approximately $8 million projected spend in 2016. The advocacy work at Save the Children in Tanzania is a strong component of the Programme Development and Quality Team, but is implemented through Programme Operations in the field offices and through projects. The ”Every Last Child” campaign in Tanzania focuses on ending child marriage which has not yet attracted sufficient political action. The necessary policies, systems and operational structures required to address child marriage are largely lacking and accorded low-priority on the national development agenda. The project funded by Breakthrough Strategic Investment will support the campaign by piloting a diagnostic toolkit to identify which children are excluded and what are the drivers behind their exclusion. The project will be designed in consultation with national statistics authorities, local academics and other organisations working on exclusion and data to engage their expertise as well as build longer-term relationships with these actors in support of other activities connected to the campaign.
Staff directly reporting to this post: to be determined
KEY AREAS OF ACCOUNTABILITY
Strategic Planning and Programme Development
· Be fully aware of and actively participate in the development and review of country strategy and thematic programme plans. Specifically lead the development and implementation of the Education strategy in collaboration with other technical sectors.
· Build on technical knowledge, personal understanding of education policy and services in Tanzania, and current/previous programming to develop projects for funding in close coordination with the programme quality team (including monitoring, evaluation, accountability and learning). Ensure all new programming supports the achievement of Save the Children strategic and thematic objectives in both development and humanitarian contexts. Maintain a gender sensitive lens and work towards gender equity in programmes. All programming must reflect the Government of Tanzania’s priorities (or influencing updates in policy) and be aligned to building their capacity to effectively provide education services to all Tanzanians, particularly adolescent girls and the disabled.
· Analyse donor priorities and positions on issues related to education; identifying institutional funding opportunities and developing/maintaining contacts with potential donors, partners and key technical agencies. Ensure that new partnerships in this technical area reflect the programme quality we expect of ourselves.
· Ensure that programme strategy supports and demonstrates good practice in child safeguarding and gender mainstreaming.
· Using a child rights programming lens, ensure that our Education programming is built around the Theory of Change and aligns with Global Initiative strategic directions for Education, including Education in Emergencies (where appropriate).
Advocacy and Policy Development
· Be fully aware of national policies, strategies and other initiatives and developments by the Government of Tanzania and other stakeholders relating to Education (especially early childhood development and primary education), and critical intersections with child protection, health and nutrition, and child poverty. Regularly assess and communicate the implications for Save the Children’s programme and priorities of any changes in the operating environment relevant to this theme in close collaboration with the relevant Specialist(s).
· Help to clearly articulate the Education advocacy messages for the Tanzania country office. Develop an advocacy plan (with timeline and key outcomes) and ensure its implementation at national, county and community level, particularly aligned to ending corporal punishment and elimination of child marriage.
· Develop policy briefs and position papers when required related to the Education programme in coordination with the Child Protection, Health and Nutrition, Child Rights Governance and Senior Campaign and Advocacy Manager. This may require technical collaboration with other Technical Specialists within the country office or within the SC Members.
· Represent and advocate for Save the Children with UN agencies, donors, Government of Tanzania, NGOs and others at the highest levels in both verbal and written communications to ensure Save the Children is seen as the lead international agency in terms of innovation and quality of implementation that focus on education and child protection issues. Specifically ensure the following:
Participation in regular working groups and technical meetings.
Ensure presence at relevant Education partner coordination meetings, especially with the Government of Tanzania and key donors
Advise field teams to ensure adequate field visibility through attendance at technical meetings at regional and district level.
Ensure active dissemination of programme findings and lessons learned through the production of high technical quality lessons learned documents and their effective dissemination to key stakeholders
Participate in and contribute to SC Global Initiative activities for Education, as relevant.
Programme Quality
· Monitor and provide timely, relevant, accurate input on overall technical aspects of Save the Children Education programme work in Tanzania. The position will be required to travel 30-40% of the time to Save the Children field locations.
· Liaise with the Programme Operations department to ensure all Education and other programme staff receive the necessary and appropriate technical support. In consultation with staff and project managers agree on the range of advice, support, training and/or other assistance required from you to facilitate high quality programming and ensure it is delivered in a timely fashion. This will involve regular visits to Save the Children operational areas.
· Assist in the development of tools for project staff and partners to improve the quality of Education work. Where necessary provide technical training for project staff and partners as required (e.g. newborn child survival focus, community health workers, care and support, monitoring tools, programme quality tools, etc.).
· Where external consultants (local or international) are required to technically support or monitor and evaluate projects, lead the recruitment and subsequent management of contracted consultants as per the recruitment guidelines.
· Review relevant monitoring reports to donors to ensure that technical debates are well articulated and reports are of acceptable quality before submission. Provide support where necessary to improve report writing skills.
· Provide input on partner selection and coach partners in Education programming principles.
· Analyse and provide feedback on programme implementation to ensure gender equity and adequate child participation
Monitoring and Evaluation
· Ensure the development of an M&E framework and key indicators for nutrition that helps each project improve quality of reporting, clearly articulate progress and impact of projects, identify issues for advocacy and new programmes/projects in the future.
· Participate in the design of baseline, mid-term and end of project evaluations for Health and Nutrition programmes, or Education components of multi-sectoral programmes. Monitor the evaluation process and provide input and clarification as needed. Review evaluation findings and ensure that lessons and recommendations are captured in the Lessons Learned database.
· Regularly review and monitor education programmes for child safeguarding issues. Take corrective action in modifying programme activities and/or report incidents.
Other
· Participate actively in PDQ programme meetings, planning and review activities, providing enhanced insight into Education programming.
· Actively participate in key relevant internal meetings such as Quarterly Programme Review Meetings, BVA review meetings and Field office meetings as required. Participate in any Donor visit to project(s) within the country office portfolio, as required.
· Ensure the recruitment and training of health and nutrition programme staff in technical areas of expertise as appropriate and ensure availability of appropriate professional development opportunities.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
· · Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
· · Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
· · Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
· · Widely shares their personal vision for Save the Children, engages and motivates others
· · Future orientated, thinks strategically
Collaboration:
· · Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
· · Values diversity, sees it as a source of competitive strength
· · Approachable, good listener, easy to talk to
Creativity:
· · Develops and encourages new and innovative solutions
· · Willing to take disciplined risks
Integrity:
· · Honest, encourages openness and transparency
· · Models child safeguarding standards and ensures others in the agency do as well
QUALIFICATIONS AND EXPERIENCE
· Bachelors’ degree or equivalent in education or related field. At least 5 years of professional experience (not limited to teaching experience alone).
· Demonstrated experience in designing technical strategies around education, specifically early childhood development and primary education.
· Experience with early grade reading/literacy and numeracy.
· Prior experience at a senior level, advising projects of at least Tshs. 50 million.
· Technical expertise in education, specifically pre-primary and/or primary education.
· Demonstrated experience of developing and managing relationships and funding from donors such as DFID, USAID, World Bank or other development partners.
· Demonstrated experience working with national and/or regional level government structures to strengthen the capacity of the government to deliver services.
· Ability to work with local structures to plan and effectuate change in behaviour around teacher training, pre-primary and basic education and community mobilisation. Demonstrated ability to work at a community level.
· Strong English communication and interpersonal skills, especially working with multicultural teams.
· Experience in building personal networks, resulting new opportunities for the organisation.
· Experience solving complex issues through analysis, definition of a clear way forward and ensuring buy-in of others.
· Commitment to the Save the Children values and willingness to abide by Save the Children’s Child Safeguarding Policy.
· Ability to read, write and speak in Kiswahili.
· Fluency in English, both verbal and written, required.
DESIRABLE:
· Exposure to NGO project design and delivery: 3+ years with education development projects.
· Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
· Strong results orientation, with the ability to challenge existing mind sets
· Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.
Application Instructions:
Interested candidate should apply through
https://tanzania.savethechildren.net/jobs/job-details/146
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FINANCE OFFICER
Save the Children
Date Posted: Apr 17, 2016
Application Deadline: Apr 28, 2016
Position Description:
FINANCE OFFICER
CHILD SAFEGUARDING: Level 2: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position; therefore a police check will be required.
ROLE PURPOSE: The Finance Officer is responsible for the effective application of SC technical accounting, policies, reporting systems and internal financial control procedures across the Zanzibar Programme.
SCOPE OF ROLE:
Reports to: Programme Representative, Zanzibar
Dimensions:
Number of direct reports: TBC
KEY AREAS OF ACCOUNTABILITY:
1. Implementation of SC technical accounting policies and practices and enforcement of SC financial reporting systems and internal financial control procedures across the Zanzibar Programme.
Ensure SC Zanzibar Programme complies with all local and international taxation regulations.
Ensure that all bank/cash transactions are entered into GLACOS on a daily basis and monthly accounts are closed timely.
Review all supporting documentation to ensure it complies with the SC financial procedures and provides a complete audit trail.
Review balance sheet accounts on a monthly basis including all debt monitoring.
Ensure all donor funds are applied and accounted for as per the terms and conditions of grant agreements.
Ensure all staff are adhering to SC financial policies and procedures.
Facilitate external audits
2. Liquidity and cash flow management
Ensure all payments to suppliers are made in a timely and accurate manner.
Invoice staff members for use of SC facilities, e.g. Private use of telephones and vehicles.
Manage and control cash in hand for Zanzibar office including ensuring weekly and monthly cash reconciliation.
Manage and control Zanzibar bank accounts.
Ensure all cash and bank reconciliations are conducted monthly.
Request cash transfers from Dar es Salaam in consultation with the SC Zanzibar Programme Representative to ensure adequate but not excessive cash is held in order to carry out programme activities.
Prepare a list of outstanding floats for SC Zanzibar Programme Representative on a weekly basis and ensure retirement of all floats within TWO weeks.
Advise the SC Zanzibar Programme Representative of any operational challenges or discrepancies relating to the financial management of the programme.
3. Budget Monitoring
Work with Budget Holders to do quarterly re-forecast based on actual expenditure to date and programme priorities.
Ensure that financial reporting to the country head office is accurately and efficiently carried out in accordance with the finance diary.
4. Capacity building in finance procedures
Identify knowledge gaps and hold workshops with staff to maintain a high level of understanding and compliance to SC financial procedures
Induct all new staff to SC financial procedures.
BEHAVIOURS (Values in Practice)
Accountability:
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks.
Integrity:
Honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS AND EXPERIENCE
Degree/Diploma in relevant subject
At least 3 years accounting experience
Demonstrated good skills and experience in managing financial and office administration systems.
Knowledge and experience of financial computer applications, including spreadsheets, SUN Systems and Agresso
Good organisational skills including time management and ability to meet deadlines.
Good communication and interpersonal skills
Ability to work as part of the team and to fit in well with the organisation
Attention to detail and accuracy
Ability to work under pressure.
Commitment to and understanding of Save the Children’s values, principals and Child Safeguarding policy.
Application Instructions:
Interested candidate should apply through
https://tanzania.savethechildren.net/jobs/job-details/147
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AWARDS OFFICER
Save the Children
Date Posted: Apr 17, 2016
Application Deadline: Apr 28, 2016
Position Description:
AWARDS OFFICER
Child Safeguarding:
Level 2: the role holder will have access to personal data about children and/or young people as part of their work; therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
ROLE PURPOSE:
The purpose of this post is to support the Save the Children Zanzibar office in the planning, securing and managing of both development (and if necessary, humanitarian) awards. The position involves supporting award information management and compliance with systems and processes. The Awards Officer will be responsible for supporting the Zanzibar office team to adhere to all award management obligations internally within Save the Children and externally with donors.
SCOPE OF ROLE:
Reports to: SCI Zanzibar Representative
Dimensions: This role will work closely with Awards Management, PDQ and Program Operations on proposals, financial and narrative reporting, monitoring and analysis and compliance processes, focused on the Zanzibar office. The position holder will have dotted line relationships with the Head of Awards Management and the Deputy Finance Director based in Dar es Salaam.
Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Budget Preparation, Management and Monitoring
Support the Zanzibar team with and engage with all relevant stakeholders in budgeting for proposals ensuring that country office non-thematic rate is achieved.
Support Zanzibar-based budget holders with understanding and analysing BvA reports.
Organize and facilitate monthly regular award review meetings at the Zanzibar office (for awards implemented in Zanzibar) and track follow-up on action items.
Provide advice/training to budget holders on budget management and phasing.
Review the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with Save the Children financial policies.
Compliance
Support the Zanzibar team to increase their knowledge of SCI Award Management procedures in general and donor compliance rules specific to each award implemented in Zanzibar, including organizing & participating in kick-offs and annual refreshers for active awards and providing on-going training and support to enable successful award management by the Zanzibar office.
Support the team to identify potential donor compliance issues, prepare amendment documentation and liaise with the Country Office Award Management unit to steward amendment or authorization requests to member and/or donor as required.
Support relevant members of the Zanzibar team with use and access to AMS.
Provide follow-up on monthly award reporting calendar for relevant reports, ensure Zanzibar team has access to correct donor formats and provide support on donor and member expectations in relation to quality donor reporting.
Sub-award management
Support project managers based in the Zanzibar office and local partners with understanding the Country Office’s sub-granting procedures and complying with contractual aspects of sub-grant agreements.
Participate in partner finance-related due diligence and vetting processes and, as necessary, provides technical assistance to meet capacity gaps identified in the process.
Support budget holders with review of potential sub-grantees’ proposals and budgets.
Support Award Management unit with process of awarding and monitoring sub-grants to partners, including training partners on Save the Children and donor rules and carrying out relevant capacity building.
Review sub-grantees financial reports and conduct field visits to sub-grantees to check the financial report supporting documents.
Other Responsibilities
Carry out inductions and staff trainings on Awards and Finance procedures, donor requirements etc.
Maintain and ensure compliance with the Scheme of Delegation chart.
Assist with preparation of documents for audits and facilitate the work of the auditors in-country.
Regularly familiarize themselves with relevant local laws including taxation and social security laws and serve as a resource for the office on such laws.
Regularly familiarize themselves with donor requirements on grants and contracts and serves as a resource for budget holders on these donor requirements.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically.
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE:
Commitment to and understanding of Save the Children’s vision, mission and values including rights-based approaches
Professional qualifications in Accounting: CPA/ACCA or Degree in Accounting
At least 4 years INGOs experiences especially on finances/grants management in an international organisation
Experience of budgeting and budget management
Excellent analytical skills – the ability to analyse complex financial data and design and produce effective management information.
Previous experience with various donors financial policies and guidelines including USAID, Europe Aid, Sida, Global Affairs Canada (previously CIDA), UNICEF
Understanding of financial systems and procedures.
Experience of computerised accounts packages, Excel, PowerPoint and Word.
Experience of general administration work
Ability to support, work with and interpret financial reports to staff with limited financial skills
Strong organisational skills, including time management, and ability to meet deadlines and work under pressure
Excellent communication and interpersonal skills and ability to work as part of a team
Written and verbal fluency in English
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The role aholder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Application Instructions:
Interested candidate should apply through
https://tanzania.savethechildren.net/jobs/job-details/148
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