- Organization: UNOG - United Nations Office at Geneva
- Country: Switzerland
- City: Geneva
- Office: UN Office in Geneva
- Grade: G-6
- Follow @UNjobs Follow @UNjobs_Geneva
UN Office in Geneva | Palais des Nations | Geneva
Closing date: Sunday, 28 August 2016
Posting Title: INFORMATION SYSTEMS ASSISTANT (Temporary Job Opening), G6 (Temporary Job Opening)
Job Code Title: INFORMATION SYSTEMS ASSISTANT
Department/ Office: United Nations Office at Geneva
Duty Station: GENEVA
Posting Period: 22 August 2016-28 August 2016
Job Opening number: 16-IST-UNOG-65489-J-GENEVA (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
The initial duration is for three (3) months with possibility of extension, starting as soon as possible. This position is open to internal candidates of the United Nations Secretariat only and the selection will be recorded as a temporary assignment.
The duration of the appointment is subject to availability of funds.
Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station.
Candidates should have no expectation of any fixed-term appointment possibility after the end of this temporary assignment.
If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Subsequent to the initial temporary appointment, new and successive temporary appointments may be granted for service in the same office or in a different office any number of times, for any duration, provided that the length of service does not exceed the period of 364 calendar days.
A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments.
All TJOs in the General Service and related categories, at the levels GS-5, GS-6 and GS-7 shall be open only to internal staff members at the respective duty station holding a Fixed-Term Appointment, Continuing Appointment or Permanent Appointment. When a qualified internal staff member cannot be identified, the hiring manager may submit a request for an exception for selecting an external candidate (including a staff member holding a temporary appointment). Such requests must be substantiated and submitted to the respective Recruitment focal point who in turn will review for transmittal to OHRM.
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While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1
For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
Organizational Setting and Reporting
This position is located in the Language Support Unit of the Translation and Editorial Support Section of the Languages Service, Division of Conference Management. Incumbents typically report to an Information Systems Officer or a more senior Information Systems Assistant.
Responsibilities
Within delegated authority, the Information Systems Assistant will be responsible for the following duties:
- Participates in the development, programming, testing, debugging and implementation of new application systems releases, modules and functionalities, specifically the deployment of the global Document generation System (gDGS) and the Language Support Portal.
- Develops, tests and implements simple computer application systems and programs using UN established standards for IT technologies, programming languages and tools.
- Serves as team member in the planning, specification, design, development, implementation and support of computer application systems; independently liaises with users to define and specify requirements.
- Installs computer application systems software according to specifications; monitors computer applications systems using appropriate monitoring tools and produces monitoring reports.
- Prepares technical and user documentation for deployed computer application systems, as well as training materials and conducts technical presentations.
- Maintains functional specifications for computer application systems, programs and procedures developed and/or modified.
- Provides support for deployed computer application systems including version management, data recovery and deployment to users' offices; performs ongoing reviews with users and developers and responds to users requests.
- Drafts correspondence and communications and other related issues, as well as prepares unit contributions for a variety of periodic reports.
- Serves as focal point for coordination, monitoring and expedition of computer application systems development projects, involving extensive liaison with diverse organizational units to initiate requests.
- Keeps abreast of developments in the field.
- Performs other duties as assigned.
- Professionalism: Ability to work with VBA, MS Word Macros, .NET language and the gDGS system. Ability to work with web application development, content management systems, HTML 5 JavaScript, and CSS. Knowledge of organizational information infrastructure, including hardware, software and application systems. Knowledge of relevant programming language(s) and ability to use programming skills to develop information systems. Knowledge of system development workflow and document flow processes, ability to conduct research and gather information from a wide variety of standard and non-standard sources. Ability to respond to changing requirements and assignments, ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation:
Considers all those to whom services are provided to be "clients" and
seeks to see things from clients' point of view; establishes and
maintains productive partnerships with clients by gaining their trust
and respect; identifies clients' needs and matches them to appropriate
solutions; monitors ongoing developments inside and outside the clients'
environment to keep informed and anticipate problems; keeps clients
informed of progress or setbacks in projects; meets timeline for
delivery of products or services to client. Technological
Awareness: Keeps abreast of available technology; understands
applicability and limitation of technology to the work of the office;
actively seeks to apply technology to appropriate tasks; shows
willingness to learn new technology.
High school diploma or equivalent.
Work Experience
At least seven (7) years of experience in information systems analysis and programming, systems administration and maintenance or related area is required, of which preferably four years of software development in web-based systems. Knowledge of VBA, MS Word Macros, .NET language is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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