HR Intern, Nairobi

• Organization: UNOPS - United Nations Office for Project Services
• Country: Kenya
• City: Nairobi
• Office: UNOPS East Africa Hub Nairobi
• Follow @UNjobs

UNOPS Building | 00621 Nairobi | Kenya | Tel: +254 207 621 120

Closing date: Monday, 8 August 2016

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Vacancy code VA/2016/B5303/10628
Position title HR Intern
Department/office AFR, KEOH, Kenya
Duty station Nairobi, Kenya
Contract type Intern
Contract level Intern
Duration 6 months
Application period 02-Aug-2016 to 09-Aug-2016
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Background Information - UNOPS
UNOPS supports the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world's most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners' expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.
East Africa Hub
Located in Nairobi, Kenya, the East Africa Hub manages a growing portfolio of engagements, including associated strategic and operational risks. The East Africa sub-region currently consists of an established Operation Centre in South Sudan and a portfolio of engagements managed by the Kenya based East Africa Hub office. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies UN-Habitat and UNEP, and multiple 'operational' projects in Somalia, Tanzania, Burundi, Uganda, Kenya and several island states.
Functional Responsibilities
East Africa Hub HR offers services that are complimentary to the back end of the organization in all matters relating to HR. It offers complete turnkey HR solutions to serve its clients' needs.
The intern will be expected to energetically engage in the support of HR tasks and to selectively drive particular work items on their own.
Their responsibilities include but are not limited to the following:

• Follow up on classification of ToRs
• Checking format and quality of ToRs to ensure proper grammar and format is used in advertisements before they are posted
• Conducting and following up on reference checks
• Ensuring completion of mandatory courses by personnel
• Processing interview reports and other HR reports where appropriate
• Follow up on approvals for contract extensions
• Follow up on budget lines with hiring units during recruitment's
• Liaising with the 3rd party recruitment agency on issuance of contracts and contract extensions
• Logistical assistance in planning, organizing and preparation of interviews, trainings and and other relevant events
• Support the identification and documentation of best practices and lessons learnt, including coordination and organization-wide implementation of knowledge sharing and documentation methodologies
• Maintenance of personnel records for all personnel
• Maintenance of the training database
• Provide assistance in the longlisting and shortlisting process, as guided by the supervisor

Education/Experience/Language requirements

• Enrollment in a University Degree Programme in Human Resources, Business Administration or a related field. Applicants who have graduated from such studies within the recent three years will also be considered eligible for the position
• Any prior work experience is not required. A portfolio of relevant work would be an asset.
• Fluency in English is mandatory, knowledge of French is an asset.

Competencies
Flexibility in performing multiple tasks concurrently will be required in order to achieve success in this role.

• Professionalism –Ability to work systematically, accurately and under pressure.
• Planning and organizing - Ability to establish priorities and to plan, coordinate and monitor own work plan.
• Result-oriented - Ability to focus on the result for the clients and respond positively to feedback
• Client orientation - Ability to identify clients' needs and appropriate solutions; ability to establish and maintain productive partnerships with clients. Ability to deal with clients and to respond to their queries.
• Communication - Proven ability to write in a clear and concise manner and to communicate effectively orally.
• Teamwork - Strong interpersonal skills and; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Analyzing Skills – Ability to make rational judgments for the available information and analysis and probe for further information or greater understanding of a problem and present with alternative options

Skills
Contract Management (Optional) Benefits and Entitlements Management (Optional) HR administration (Optional) HR Information Services (Optional) Learning and Development (Optional Recruitment and Selection (Optional) Web Based Management Systems (Optional) Information Technology - MS Office ( Required) Word Processing/Spreadsheets ( Required)
Contract type, level and duration
Contract type: Internship
Contract duration: 6 Months
For more details about UNOPS internships, please follow this link:
http://www.unops.org/english/whoweneed/Pages/Internships.aspx
Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.