Senior Programme Management Assistant, Nairobi

• Organization: UN-Habitat - United Nations Human Settlements Programme
• Country: Kenya
• City: Nairobi
• Office: UN-Habitat Nairobi
• Grade: G-7

UN-HABITAT Nairobi Kenya

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Closing date: Sunday, 8 November 2015

Posting Title: Senior Programme Management Assistant, G7
Job Code Title: Senior Programme Management Assistant
Department/ Office
United Nations Human Settlements Programme
Duty Station
NAIROBI
Posting Period
9 October 2015-8 November 2015
Job Opening number
15-PGM-UNHABITAT-47291-R-NAIROBI (E)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment.
This position is funded for an initial period of one year and may be subject to extension.
Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira 'Need Help?' link.

Organizational Setting and Reporting
The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The post is located in the Somalia Programme of UN-Habitat.
Responsibilities
Under the overall supervision of the Chief Technical Advisor and the direct supervision of the Programme Management Officer the incumbent will perform the following tasks
1. Financial and Budgetary functions

1. Collect, evaluate and process budgetary data and maintain updated databases;
2. Review, analyse and assist in the finalization of cost-estimates and budget proposals; (c) Assist managers in the elaboration of resource requirements for budget submissions;
3. Review the monthly status of the allotment reports to ensure financial resources are utilized to implement activities according to approved budgets and work plans;
4. Ensure timely submission of reports and disbursement requests;
5. Prepare financial reports in line with reporting requirements of various donors and Multi Partner Trust Fund;
6. Monitor budgetary commitments, including verification of charges and obligation documents;
7. Compile a list of unliquidated obligations on a periodic basis;
8. Prepare periodic budget revisions and input funding documents in the applicable accounting system;
9. Initiate reconciliation, analysis and correction of accounting transactions;
10. assist with preparation of periodic internal reports;
11. Review cooperation agreement partner financial reports and verify consistency with audit reports.

2. Management/Administrative functions:

1. Initiate administrative actions for implementation in liaison with the administrative offices;
2. Maintain liaison and coordination with project staff on administrative matters;
3. Draft routine responses to administrative, financial and audit queries; (d) Train new or lower level staff members
4. Reporting functions: Prepare routine and ad hoc reports on programme/projects financial information;
5. Undertake any other duties as required.

Competencies
Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management. Proven ability to identify and resolve data discrepancies and operational problems. Commitment to quality performance and demonstrated use of initiative.
Planning and Organizing: Sound planning and organizational skills and ability to prioritize and handle large volumes of work in an efficient and timely manner.
Communication: Ability to write in a clear and concise manner and to communicate effectively orally.
Teamwork: Good interpersonal skills, ability to establish and maintain effective working relationship in a multi-cultural environment with sensitivity and respect for diversity. Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
Completion of secondary education or equivalent is required. Additional technical training in Finance, Budget and Accounting is highly desirable. Candidates MUST have passed the United Nations Administrative Support Test (ASAT) or the Global General Service Test (GGST) at Headquarters or at Offices Away from Headquarters (OAHs).
Work Experience
A minimum of 10 years of experience within an international organization in the field of finance, budget, accounting, audit, administrative services or related area, including at least two years in UN system.
Languages
English and French are the working languages of the United Nations Secretariat. For this position fluency in oral and written English is required. A good working knowledge of French is desirable.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.