Vacant Posts at The Aga khan University

SAFETY & SECURITY COORDINATOR

POSITION DESCRIPTION:

Source Mwananchi,14th March 2016

The Aga khan University

Position: Safety & Security Coordinator

The incumbent will be responsible to manage overall safety and security at AKU campuses (lED, PGME, ANS, Guest Houseand any other location) in Dar Es Salaam by identifying risks developing action plan to mitigate potential risks to human and physical assets of University. Supervise and train the ou sourced security staff on security related subjects and provi a secure environment through an effective access control a an efficient traffic/parking management.

• Ensure implementation of AKU Global Security Program by developing safety and security plans, policies and systems.

• Develop strategies for the security of High Profile visitors an maintain an efficient emergency response strategy.

• Duties and responsibilities will include but not limited to:

• Supervise and coordinate the safety and Security for campuses and hostels

• Conduct Hazard and Vulnerability Analysis and Threat and Risk Analysis every year, and develop action plan mitigate potential safety hazards, security risks and threats to personnel and AKU properties in a timely a cost effective manner

• Carry out Safety and Security Gap Analysis of AKU campuses in Oar Es Salam, Tanzania arid prepared survey reports with recommendations for bridging the gap

• Maintain safety management policies and procedures ensure compliance with OSHA & Fire Rescue Force staards and applicable laws& regulations

• liaise with Manager General Management in devising new security plans, policies, procedures and work instruction for implementing high level security performance control

• In consultation with Manager General Administration develop annual safety and security goals and objectives, prepare strategies to accomplish goals and monitor the progress on quarterly basis

• Record, investigate and evaluate incidents and prepare quarterly incident analysis report

• Develop and implement effective information management system comprising collection, processing and dissemination stages

• Conduct regular safety and security trainings to out-sourced security staff on various security concepts and principals

• Conduct regular safety and security awareness sessions for employees and students

• Contribute in the Annual Budget Planning exercise by identifying operating and capital budget requirements

• Conduct half yearly and annual emergency preparedness mock drills and quarterly fire and evacuation drills

• Responsible for efficient and effective operational on all security systems and promote & control all employees, sub-contractors, vendors, guest and visitors to comply and follow up Security rules and regulations

• Supervise all security logging sheet such as gate pass, outside service request, materials and asset pass request,

• Visitors register, Security Occurrence Book, lost & Found Property Register etc.

• liaise with external agencies e.g. armed forces, Police,

• Intelligence and Civil Administration for law & Order information and outside assistance

• Plan and supervise the Electronic Security System (CCTV/ Access Control System) efforts and other operational equipment, which include lock and key system at AKU campus

Conduct security briefings for the foreign nationals on local security environment, laws and regulations and social and cultural norms

Ensure a 24/7 emergency response to all security related incidents throughout the campus

Maintain close coordination with Chief Security Officer Global Office on all safety, security and administrative matters and provide timely feedback as and when requested

Skills, Qualifications and Experience

Holder of a Master Degree in related field with a minimum of five years similar or related work-experience

Have excellent communication skills both in English and Kiswahili. High level of written English skills essential

APPLICATION INSTRUCTIONS:

Please send your application package which should include; an application letter, an updated CV, including the names, postal and e-mail addresses, telephone/fax numbers of three professional references, addressed to;

Human Resources Office.

Ago Khan University- Tanzania Institute of Higher Education,

Salama House, Urambo Street, P.O. Box 125, Dar es Salaam,

Fax (+255) (0)222150875 or by email via hr.tihe@aku.edu below

Only short-listed candidates will be contacted.

Applications close: 22nd April. 2016

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MANAGER OUTREACH CENTRE

POSITION DESCRIPTION:

Source Mwananchi,14th March 2016

The Aga khan University

Position: Manager Outreach Centre

The successful candidate will play a key role in ensuring the management and smooth running of the Outreach Centre, The Manager’s role is to oversee the Centre’s projects and activities and ensure these are aligned to the Community Engagement Plan.

The Manager will work closely with the Community Engagement Officer to ensure that the Centre is a vibrant, well man- aged facility that operates for the benefit of the local community surrounding the AKU site and coordinates with all the other AKDN agencies.

The Outreach Centre Manager plays a key role in the development and management of relationships with potential and existing partners.

Duties and responsibilities will include but not limited to:

• Management of AKU outreach center on daily basis in relation to infrastructure, sports field, and staff and environment around the center

• Coordinating and scheduling all classroom workshops and seminars and sports activities. Working closely with

• AKF and other agencies to implement programs and schedules

• Identify, establish and build strong relationship with institutions and communities surrounding AKU

• Develop close working relationship with the districts and regional related departments relevant to AKU outreach center

• Develop a regular maintenance schedule of the center in areas that are regularly used including sports field, gears and equipment’s

• Collecting, compiling, analyzing and disseminating reports for the center within the agreed timeframe

• General overseeing of all processes taking place at the center, achievements, challenges and measures for over- coming the challenges

• Monthly reports on the implemented activities/sports in the respective month

• Identification of all relevant stakeholders and beneficiaries of the center incorporated into the center sports framework indoor and outdoor

• Any other responsibilities as assigned by supervisor (s)

Skills, Qualifications and Experience

• Master’s degree in either Community Development, Sociology and Business Administration

• A minimum of 5 years professional experience in the related field in managing a project center preferably conversant with sports activities

• Event organization and coordination of social activities

• Project Management and Marketing

• Excellent interpersonal skills – ability to build, develop, and maintain positive working relationships with others, both internally and externally

• Fluency in both English and Kiswahili is required.

• Duties require professional verbal and written communication skills

• Strong team leadership and collaborative skills

• Ability to be self-motivated versatile and adaptable to different cultures and people’: open-mindedness

• Capacity to prioritize and develop a work schedule/ implement plans and monitor progress towards goals; ability to make clear, timely decisions.

• Flexible and adaptable to shifting demands, priorities and timelines through analytical and problem solving capabilities.

• Attention to detail and high level of accuracy

• Prior experience working with any agencies of the Aga

• Khan Development Network will be an added advantage

APPLICATION INSTRUCTIONS:

Please send your application package which should include; an application letter, an updated CV, including the names, postal and e-mail addresses, telephone/fax numbers of three professional references, addressed to;

Human Resources Office.

Ago Khan University- Tanzania Institute of Higher Education,

Salama House, Urambo Street, P.O. Box 125, Dar es Salaam,

Fax (+255) (0)222150875 or by email via hr.tihe@aku.edu below

Only short-listed candidates will be contacted.

Applications close: 22nd April. 2016

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PROJECT MANAGER

POSITION DESCRIPTION:

Source Mwananchi,14th March 2016

The Aga khan University

Position: Project Manager

Location: Tanzania

The incumbent will be overall responsible to coordinate with all stakeholders during the entire design phases starting from conceptual plan to construct document stages, prepare Project ’16 reports and Contract Documents. She/he will be accountable for developing cost estimates for each project and implementing approved projects within the specified time lines and allocated budgets. –

Other duties and responsibilities will include but not limited to:

Direct and oversee all processes and systems for project planning, implementation and monitoring

Develop project execution plan and scope documents by ensuring on-schedule project completion through effective controls and action

Develop project budgets. Ensure effective monitoring over cost control, cost trending and forecasting the project cost

Monitor project schedules and ensure on-schedule project completion through effective controls and actions

Monitoring the specifications, requisitioning, ordering and delivery of owner furnished equipment and material for timely incorporation into the works

Collaborate with relevant stake holders such as design, construction, maintenance, procurement, finance, Ware-housing, planning & cost engineering and others in carrying out responsibilities

• Ensure inspection of works at closer of projects by all stakeholders to ensure smooth delivery of projects and also complete all documents including as built drawings, O&M manuals etc., are completed timely and handed over to operating teem.

• Ensure staff safety at work, property and the existing services. Make necessary arrangement to ensure construction site free of hazard and avoid un-safe practices.

• Execution and monitoring of the progress of construction at site as per design and specifications to ensure quality, cost control and scheduling for timely completion of project within the budget.

Review construction activities and coordinate with the users to ensure minimum disruption to the hospital operations.

Identify potential problems at the site and advise site engineers and contractors for implementing methods towards improving productivity and quality

Intervene to resolve problems/conflicts and recommend modification in the designs and materials.

Maintain national and international quality standards and ensure strict compliance of “Environmental Health and Safety” standards at sites.

Skills Qualifications and Experience

• Holder of Masters / Bachelor’s degree in Engineering in Civil/Electrical/Mechanical with at least 8 to 10 years’ working experience of project management in construction or maintenance preferably in education, healthcare, research or public health sectors. Experience of project management, process improvement and budget management is essential; Certification in Project Management would be an added advantage ..

• The Candidate must have extensive knowledge of infra- structure development, practical knowledge of project management, knowledge of planning tools as well as

Mechanical, Electrical & Control fields.

APPLICATION INSTRUCTIONS:

Please send your application package which should include; an application letter, an updated CV, including the names, postal and e-mail addresses, telephone/fax numbers of three professional references, addressed to;

Human Resources Office.

Ago Khan University- Tanzania Institute of Higher Education,

Salama House, Urambo Street, P.O. Box 125, Dar es Salaam,

Fax (+255) (0)222150875 or by email via hr.tihe@aku.edu below

Only short-listed candidates will be contacted.

Applications close: 22nd April. 2016

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SENIOR SITE SUPERINTENDENT

POSITION DESCRIPTION:

Source Mwananchi,14th March 2016

The Aga khan University

Position: Senior Site Superintendent

Location: Tanzania

The successful candidate will be responsible to ensure that Client’s interests are protected at all times, oversee the project management operations, deliver projects within the budget, time and cost targets and manage a team of local professionals to manage all aspects of the project design and construction.

Duties and responsibilities;

• Oversee project management operations of the PM and Team on the projects in Tanzania, mentoring and guiding the team as necessary

• Deliver the projects in Tanzania within the budget, time and cost targets

• Create and manage a team of local professionals

Design

• Advise and Co-ordinate detailed design in local market and design deliverables with procurement strategy

• Agree method and route for obtaining planning building permits, technical conditions for utilities approvals

• Co-ordinate the design process with defined objectives, aims and goals as well as constraints

• Ensure co-ordination by the design team between structure and fabric, services, interfaces between building elements

• Co-ordinate design process and specification with the brief, design criteria, restrictions, cost, programme, approval process

Construction procurement

• Review capabilities of contractors in terms of local presence, multidisciplinary skills, co-ordination capabilities, experience of similar projects, experience of working with the proposed team, experience in Maputo

• Review contractors’ experience in obtaining approvals, sign offs, certificates for use of materials and equipment, ability in out-sourcing of resources and materials, including border crossing, quality and safety procedures

• Manage preparation of tender documentation, Under- take evaluation of tenders and assist in contractual negotiations

Construction

• Devise the project work plans and make revisions as and when need arises

• Review subcontractors’ approval procedure and release program

• Establish design management systems to monitor any contractor design co-ordination; approval cycle, release of design dissemination of information, communication lines, compliance with design intent”

• Establish quality control procedures on site to: monitor site testing, laboratory testing, site supervision, compliance with design intent and approvals, obtaining by the contractor of hidden works sign offs, certificates for materials and equipment, obtaining author’s. supervision and technical supervision “clearance

• Co-ordinate the efforts of all parties involved in the project, which include the architects, consultants, contractors and sub-contractors

• Regular (at least monthly) reporting to all stakeholders of project progress, budget cost status, quality and risks “

• Establish testing and commissioning procedure, ensure project documents are complete

• Advise on maintenance contracts, defects liability of the contractor (s)

• Obtain “as built” record information from contractors and suppliers

• Obtain warranties, operation and maintenance manuals

• Manage defect rectification process

• Produce final design status report

• Obtain feedback from contractors and professional team

Skills, Qualifications and Experience

• A graduate with a construction related first degree and subsequent professional qualification (MICE, CIOB, PMP, APM RICS), with a minimum of twenty years’ experience, with at least five years in the international environment, preferably in developing countries

• Working experience in Southern and Eastern Africa is highly desirable

• Ability to speak Portuguese and/or Swahili advantageous

• Ideally someone with a broad based design and delivery background in the international construction industry

• Must be familiar with FIDIC and international forms of design and construction contracts and their implementation in a developing world context

• A proactive thinker who can identify, quantify and solve a wide range of issues on construction projects

• Highly developed relationship management, presentation and communication skills with the ability to express ideas in a clear and concise manner to employees at all levels and in varied environments

• A self-motivated person able to work autonomously, managing a team to successfully deliver on key elements in potentially challenging circumstances

• The ability to build and maintain effective and sustainable relationships across all the levels of an organization

working effectively within different cultures and working environments

APPLICATION INSTRUCTIONS:

Please send your application package which should include; an application letter, an updated CV, including the names, postal and e-mail addresses, telephone/fax numbers of three professional references, addressed to;

Human Resources Office.

Ago Khan University- Tanzania Institute of Higher Education,

Salama House, Urambo Street, P.O. Box 125, Dar es Salaam,

Fax (+255) (0)222150875 or by email via hr.tihe@aku.edu below

Only short-listed candidates will be contacted.

Applications close: 22nd April. 2016