Business Support Assistant (Data), Uganda

• Organization: WFP - World Food Programme
• Country: Uganda
• City: Kampala, Uganda
• Office: WFP - World Food Programme in Kampala
• Follow @UNjobs

 

Closing date: Sunday, 10 December 2017

ABOUT WFP
The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world's most remote and fragile areas.
Brief description of WFP in Uganda
WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.
As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.
ARE YOU UP TO THE CHALLENGE?
We are seeking a qualified individual for the position of Business Support Assistant - Data, to be based in Mbarara, Uganda. The selected candidate will be employed on Service Contract. Qualified female candidates are particularly encouraged to apply.
ORGANIZATIONAL CONTEXT
This job is found in WFP Field Office based in Mbarara. The Job holder will provide data management administrative support to the field office reporting to the Programme Associate.
At this level, work is carried out under minimal supervision. The Job holder is expected to produce organised and accurate work, undertaking specific business support activities.
JOB PURPOSE
To support data management at the field office to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive)

• Manages Implementing Partners reports i.e. CPDR for General Food Distribution, Cash transfers, Nutrition programmes, etc., in collaboration with Government (OPM), UNHCR, Samaritan's Purse and other partners in the settlement and transit centers.
• Updates the Mbarara Field Office Food Release Note (FRN) for General Food Distribution, MCHN, SFP are created in the WFP database (COMET) by the 15th of every month to ensure timely food call forward;
• Regularly captures General Food Distribution, CBT, MCHN, SFP monthly CPDR into the WFP Database (COMET) for timely clearance or validation by the Head of Field Office or any other delegated authority;
• Captures General Food Distribution report (DDR), MCHN and SFP monthly progress reports into the WFP ProMIS database ready for clearance by the Head of Field Office or or any other delegated authority;
• Monitors and reviews overall commodity movement such as food release, deliveries, returns and distribution at the various settlement FDPs and ensure that all transactions have been properly recorded:
• Timely updates the GFD and CBT distribution schedules as well as the beneficiary trends at the end of every cycle;
• Reports any relevant events regarding food management, distribution statistical anomalies and other related issues noted during data capturing and analysis;
• Trains cooperating partner staffs in data capturing using the WFP recommended reporting systems;
• Maintains population statistics for refugees in formats agreed by Field Office and update the Programme Management Information System (ProMIS) and COMET on a regular basis;
• Updates documentation and keep good records of the Mbarara Head of Field for audit and reference points;
• Submits weekly, monthly and refugee statically updates for the area of operation particularly for southwest region;
• Any other works deem necessary;

CORE ORGANISATIONAL CAPABILITIES
Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP's Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team's work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit's responsibilities will serve WFP's mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an 'I will'/'We will' spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP's teams and external partners in fulfilling team's goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor's priorities to fulfill internal and external partner needs.

STANDARD MINIMUM QUALIFICATIONS
Education: Bachelor's degree in Statistics, Nutrition, Agriculture, Commerce, ICT related or any other related field;
Experience: At least three a year of relevant working experience in either of the following fields, agriculture production, relief, humanitarian intervention, statistics, social administration, refugee operations and community mobilization;
Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word;
• Good knowledge and skills using data management packages;
• Uses tact and courtesy to give and receive information to a wide range of individuals;
• Ability to identify data discrepancies and rectify problems requiring attention;

DEADLINE FOR APPLICATIONS
Sunday 10th December 2017